Benefits of the Car Rental and Fleet Management System:
The system offers numerous benefits that help companies streamline and efficiently manage car rental operations. Key benefits include:
1. Fleet Management Software
Track all available rental vehicles, including details such as model, serial number, status, and mileage. This enhances fleet organization and prevents errors or rental overlaps.
2. Electronic Car Rental System
Enables quick creation of customized rental contracts and allows users to track current and past contracts.
3. Vehicle and Fleet Tracking Software
The system helps organize routine maintenance and ensures all vehicles are in good condition. Additionally, it allows you to track maintenance and repair costs while monitoring actual expenses.
4. Electronic Car Rental System
Customers can book available vehicles directly through the system, with the option to customize schedules and available vehicles.
5. Electronic Invoices for Car Rentals
Seamless billing and accounting management, making it easier for businesses to create and send invoices to customers.
9. Customer Management Software for Rental Offices
The system provides a seamless experience for customers by offering online booking options, electronic invoicing, and the ability to generate reports.
The Best Car Rental Software in Saudi Arabia
Comprehensive Car Rental System
1- Car Rental Management System
The system provides full automation of rent operations through customer self-service, online booking and payment, issuing a rent contract and pricing in an easy and fast way to increase productivity and adjust business efficiency and facilitate it.
2- Vehicle Tracking Software
Geo-tracking, monitoring and positioning of the car fleet using GBS .
3- Vehicle Inspection and Maintenance Management Software
Issuing and saving inspection reports include the items included in the list, which contains the normative items that need to be examined. In addition, the report makes it possible to add any notes that are not mentioned in the checklist and examination
4- Car Rental Pricing Management System
Allows adjusting the most complex Price and rent equations by Time (number of days, hours ...), Destination, type of trip, specific date or class of car and others .
5- Vehicle Fleet Management Application
Follow-up inspection and regular maintenance of cars automatically and calculate Profit, Loss, depreciation and commissions reports for each car in detail
6- Electronic Invoicing Software for Car Rentals
Issuing tax invoices automatically and smoothly to document all amounts due for payment by customers based on the quotation and contract.
6- Control panel
A comprehensive control panel for all vehicles in various situations, providing a centralized interface for managing and monitoring the vehicle fleet . This panel allows real-time monitoring of the status and information of each vehicle in the fleet.
Main functions of the Car Rental Management System?
Rental automation
- Add new vehicle / car .
Add all the information about the vehicle. This information includes:
- Vehicle number.
- Model.
- Class.
- Driver.
- miles travelled .
It can be rented until the vehicle appears in the list that can be rented.
Car rental data
Through this window you can enter all the rental data :
- Customer name.
- Completion date.
- Choosing a price list by country and currency.
- Payment terms (daily-monthly-other ).
The possibility of sending a quotation by e-mail.
- Create invoices
Using this window, you can create an invoice with the following data (customer name-invoice date-due date). And sent to the client for e-signature, which guarantees the rights of all parties and avoids the loss of paper invoices. After that, the car is received and the status of the vehicle changes to received.
- Vehicle inspection
Periodic inspection of the car upon receipt and return , as it is an important procedure to monitor and ensure the safety and quality of the car before and after use. Where you can view and confirm all the items and extract a report that includes the results of the examination.
- Choosing the type of inspection (car receipt Inspection – Car return inspection).
- The name of the employee who carried out the inspection .
- Car counter.
- After that, select proceed or fail from the checklist based on each item of the car inspection with the possibility of lifting the document or drawing the damaged part by clicking on (drawing car parts).
- inspection list
This window is a reference for the various inspections carried out on the fleet, it is determined by the date, the person who carried out the inspection and the type of inspection.
- Vehicle tracking
When you configure the geo-tracking feature by settings, the location of the car with latitude and longitude coordinates will be shown directly automatically.
You can find out all the locations of your fleet cars from the control panel with the possibility of displaying them in Google Maps by pressing the map and display button in Google Maps.
- Add new vehicle / car .
Add all the information about the vehicle. This information includes:
- Vehicle number.
- Model.
- Class.
- Driver.
- miles travelled .
It can be rented until the vehicle appears in the list that can be rented.
Car Rental
Through this window you can enter all the rental data :
- Customer name.
- Completion date.
- Choosing a price list by country and currency.
- Payment terms (daily-monthly-other ).
The possibility of sending a quotation by e-mail.
- Create invoices
Using this window, you can create an invoice with the following data (customer name-invoice date-due date). And sent to the client for e-signature, which guarantees the rights of all parties and avoids the loss of paper invoices. After that, the car is received and the status of the vehicle changes to received.
- Vehicle inspection
Periodic inspection of the car upon receipt and return , as it is an important procedure to monitor and ensure the safety and quality of the car before and after use. Where you can view and confirm all the items and extract a report that includes the results of the examination.
- Choosing the type of inspection (car receipt Inspection – Car return inspection).
- The name of the employee who carried out the inspection .
- Car counter.
- After that, select proceed or fail from the checklist based on each item of the car inspection with the possibility of lifting the document or drawing the damaged part by clicking on (drawing car parts).
- inspection list
This window is a reference for the various inspections carried out on the fleet, it is determined by the date, the person who carried out the inspection and the type of inspection.
- Vehicle tracking
When you configure the geo-tracking feature by settings, the location of the car with latitude and longitude coordinates will be shown directly automatically.
You can find out all the locations of your fleet cars from the control panel with the possibility of displaying them in Google Maps by pressing the map and display button in Google Maps.
- Add new vehicle / car .
Add all the information about the vehicle. This information includes:
- Vehicle number.
- Model.
- Class.
- Driver.
- miles travelled .
It can be rented until the vehicle appears in the list that can be rented.
Car Rental
Through this window you can enter all the rental data :
- Customer name.
- Completion date.
- Choosing a price list by country and currency.
- Payment terms (daily-monthly-other ).
The possibility of sending a quotation by e-mail.
- Create invoices
Using this window, you can create an invoice with the following data (customer name-invoice date-due date). And sent to the client for e-signature, which guarantees the rights of all parties and avoids the loss of paper invoices. After that, the car is received and the status of the vehicle changes to received.
- Vehicle inspection
Periodic inspection of the car upon receipt and return , as it is an important procedure to monitor and ensure the safety and quality of the car before and after use. Where you can view and confirm all the items and extract a report that includes the results of the examination.
- Choosing the type of inspection (car receipt Inspection – Car return inspection).
- The name of the employee who carried out the inspection .
- Car counter.
- After that, select proceed or fail from the checklist based on each item of the car inspection with the possibility of lifting the document or drawing the damaged part by clicking on (drawing car parts).
- inspection list
This window is a reference for the various inspections carried out on the fleet, it is determined by the date, the person who carried out the inspection and the type of inspection.
- Vehicle tracking
When you configure the geo-tracking feature by settings, the location of the car with latitude and longitude coordinates will be shown directly automatically.
You can find out all the locations of your fleet cars from the control panel with the possibility of displaying them in Google Maps by pressing the map and display button in Google Maps.